Registration Process
How can you start the process?
Your Enrollment Journey
Finding the right place for your child is one of the most important first steps a family can take together. We take community seriously, and we are happy to help answer questions along the way, start by reading through the information on this website. It isn't always 100% accurate but it will give your family a good general idea of what we are offering. If what you find here describes a program that feels like a true fit for your family, full-bodied, communal, and rooted in the rhythms of the living year, then you are ready to take the first step toward enrollment. The website is our way of introducing our community to you before you ever walk through the door.
Step One — Your Letter of Interest
This letter is not a formal application, it is simply the beginning of a conversation. Ask questions. Introduce your family to us. Miss Christel and Miss VIctoria's email is at the bottom of every page. Reach out
Step Two is A Living and Ongoing Conversation
We will respond within a few days to arrange either a Zoom call or an in-person meeting. This is a chance for your family to meet us, ask questions, and we can get a feeling for one another. Hawthorn Hearth and Sonder Life are small and intimate programs, and the relationship between us and each family matters deeply.
Step Three A Home Visit if possible
If the program feels like a good fit for everyone, we visit each other. No judgments, our families range from earthy to traditional and everything in between. We may arrange to meet you at Orca House or we may schedule a visit to meet your child in their own home environment, because seeing a child where they feel most comfortable and most themselves tells everyone more than any form can. We share our space with you, and you share yours with us. This is a warm and informal visit, not an evaluation, but the beginning of community.
Step Four Payment arrangments & Enrollment
If it feels like a great fit for everyone, we move forward with paperwork. Families complete the full enrollment form, we discuss the tuition and what each family can afford to secure their child's spot with a deposit or tuition payment.
Your Letter of Interest
Read through as much of the website as you can before reaching out. Then gather your thoughts on the questions below and send them to Miss Victoria at Storybasket88@gmail.com . OR Christel at Sonderlife4u@gmail.com.
Subject line: [Child's Name], Age [X]
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What is your name and your child's name?
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How old is your child, and when is their birthday?
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How would you describe your child in a few sentences — who are they, what do they love, what makes them themselves?
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How did you hear about this program and what drew you to the program?
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Are you interested in the summer session, the fall program, or both?
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What days and hours are you generally hoping for?
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Do you have any questions before your first conversation?
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What is the best way to reach you — phone, email, or both?
ENROLLMENT FORM
(only fill out if it's official)
Please complete one form per child.
FAMILY INFORMATION
Parent / Guardian Name: Second Parent / Guardian Name: Home Address: City / Zip: Primary Phone: Secondary Phone: Primary Email: Secondary Email: How did you hear about Hawthorn Hearth?
CHILD INFORMATION
Child's Full Legal Name: Preferred Name or Nickname: Date of Birth: Age at Time of Enrollment: Sex / Gender (as you wish to share): Language(s) spoken at home: Has your child been in a group care or school setting before? Yes / No If yes, please describe briefly:
PROGRAM PREFERENCES
Which program are you enrolling for? ☐ Summer Session ☐ Fall / School Year Program ☐ Both
Days requested: ☐ Monday ☐ Tuesday ☐ Wednesday ☐ Thursday ☐ Friday
Program hours needed: ☐ Core program only (5 hours) ☐ Core program plus extended care
If extended care — approximate pickup time:
CHILD'S HEALTH & DEVELOPMENT
Pediatrician Name: Pediatrician Phone:
Does your child have any diagnosed medical conditions we should be aware of?
Does your child have any allergies — food, environmental, or otherwise? If yes, please list and describe severity:
Does your child carry an EpiPen or require emergency medication? If yes, please describe protocol:
Does your child have any dietary restrictions or preferences?
Is your child currently receiving any therapies — speech, occupational, physical, or other? If yes, please describe:
Does your child have an IEP or 504 plan? If yes, please attach a copy or describe accommodations needed:
Any significant medical history we should know about (hospitalizations, surgeries, ongoing conditions)?
Is your child fully toilet trained? ☐ Yes ☐ No ☐ In progress — please describe:
CHILD'S TEMPERAMENT & SOCIAL LIFE
How would you describe your child's general temperament?
How does your child typically handle transitions (arriving somewhere new, ending play, changing activities)?
How does your child do in group settings with other children?
Does your child have any sensory sensitivities — to sound, texture, smell, light, touch, or clothing?
How does your child respond to gentle redirection or limits from an unfamiliar adult?
What does your child love most right now?
What brings your child comfort when they are upset or overwhelmed?
Is there anything your child is afraid of or finds particularly difficult?
Describe a moment recently when your child was completely absorbed and happy:
FAMILY LIFE & HOME RHYTHMS
What does a typical morning look like in your home?
Does your child have a consistent nap or rest time? Yes / No If yes, at what time and for how long?
What time does your child typically go to bed and wake up?
Are there any significant changes or transitions happening in your family currently (new sibling, move, separation, loss, etc.) that we should be aware of?
YOUR HOPES FOR THIS PROGRAM
What drew you to Hawthorn Hearth specifically?
What are your hopes for your child this year?
Is there anything you are hoping your child works through, grows into, or experiences here?
What do you most want Miss Victoria to know about your child before they arrive?
Are there ways you would like to be involved in the life of the program?
EMERGENCY CONTACTS
Emergency Contact 1 (other than parents): Name: Relationship: Phone:
Emergency Contact 2: Name: Relationship: Phone:
Authorized persons for pickup (list everyone permitted to collect your child):
Is there anyone who is NOT permitted to pick up your child? Yes / No If yes, please speak with Miss Victoria directly.
MEDIA & PHOTO RELEASE
May Miss Victoria photograph your child for use in program documentation and communication with your family? ☐ Yes ☐ No
May photos of your child be used on the Hawthorn Hearth website or social media (no names used)? ☐ Yes ☐ No
ACKNOWLEDGMENT
By signing below I confirm that the information provided is accurate and complete to the best of my knowledge. I understand that this information will be held in confidence and used only to support my child's care and wellbeing at Hawthorn Hearth.
Signature: Printed Name: Date: